4 Technology and Research Resources

4.1 IT Help

For IT help, you may put in a ticket or call the service desk at 541-346-7088. User Support Services (USS) Academic South has two locations that you may visit in person if needed, one at the Help Desk on the first floor of the Knight Library and one on the first floor of the HEDCO Building (room 110).

4.2 UO VPN

The UO VPN can help you access resources from off campus that are limited to campus networks only, such as Banner and certain library resources. Many resources that we use do not require the VPN, including email, Zoom, OneDrive, Canvas, DuckWeb, and Teams. You can find instructions for using the VPN here.

4.3 Printing

You can be assigned a printing code and can print to HEDCO-342-XEROX-7855 (3rd floor workroom) or HEDCO-360-XEROX-7835 (closest to HEDCO Institute offices).

  • To connect your laptop to the printers, please visit the Learning Commons on the 1st floor of the HEDCO Building or submit a ticket to the Help Desk via https://service.uoregon.edu

4.4 Software

The University of Oregon provides some software for staff and students. You can see what is available at: Software Center | UO Software Downloads. HEDCO Institute members often use common office software provided by UO, including Microsoft Office Suite, Teams, and Zoom.

Some software that we use not provided by UO includes:

R/RStudio. The HEDCO Institute uses R to conduct most of its data analyses. R and RStudio are free and open source.

DistillerSR. DistillerSR is a paid software that facilitates reviews. It has options for duplicate removal, title, abstract, and full-text screening, AI tools, reference labels, and more. DistillerSR is used in a web browser, not downloaded. We have a paid license, and HEDCO Institute staff will create an account for students and new staff as needed.

Zotero. Zotero is the reference manager that we use for finding full-texts of articles during reviews and for citations when writing manuscripts. The HEDCO Institute has a Zotero library of references that can be shared.

***Access Lab Folder via Invitation

Canva. Canva is a design program for creating visually-appealing briefs, reports, infographics, and a wide range of other written products. There is a free version of Canva for anyone interested in using it. The HEDCO Institute has paid licenses that offers access to premium features.

Accessibility

Please reach out if you are facing accessibility challenges with any of the software we use. We will work to find equivalent alternative options or accommodations for individuals with visual impairments, impaired use of their hands, etc. as needed.

4.5 File Storage and Sharing

Storage

All official Institute materials should be stored on the Institute OneDrive/SharePoint (SP) site, (which can also be accessed via Teams). Personal or working files can be stored on individual computers, but any final versions of documents or materials should be stored on the official institute SP site.

Sharing

When sharing files with other Institute employees, always share direct links to the files on SP when possible (rather than sending email attachments). When emailing other Institute employees about files, be sure to include a link to the file location on SP (don’t make the recipient hunt down the file).

Accessing OneDrive

To access our shared files via OneDrive:

Accessing Shared Files via Teams:

  • Open Teams

  • Select the icon

  • Select the “Join or create team” button at the far right top of the page

  • Select “Join a team with a code” and enter the code provided in your orientation materials (see Jen Davis if you do not have this code)

  • You have now joined our Teams site: 0365_Hedco Institute

4.6 Open Science

We strive to make our work replicable, open, and accessible to the public. To accomplish this goal, we register our evidence synthesis efforts and make these registrations publicly available on our Open Science Framework (OSF) page. Our OSF page also links to our data analysis code on Github and contains other information such as publicly available technical reports and data dashboards. Some of our projects also have publicly available Interactive Data Dashboards on our website that allow individuals to search and filter all studies included in one of our systematic reviews. Here is our dashboard for Studies of School-Based Depression Prevention Programs as an example.

Some of our key open science and reproducibility strategies:

  • Pre-Registration of Protocols and Coding Manuals

    • All protocols and coding manuals are pre-registered on OSF before starting data collection or analysis

    • Registrations are as detailed as possible, including aims, data sources, coding decisions, and planned analyses

  • Style Guidelines

    • We use consistent folder structures, file structures, and file naming conventions across projects.

    • Naming conventions should be both descriptive and consistent for discoverability and clarity

  • Coding Guidelines

    • We primarily use R programming language

    • Code is written with consistent commenting and formatting

    • We use the {here} package to manage file paths, ensuring compatibility across systems

    • Code includes clear documentation and a README with instructions for running the analysis

    • We maintain stable computing environments (R/package versions) to support reproducibility

  • Code Repositories

    • All analysis code is stored in structured GitHub repositories for version control and reproducibility

    • We create an R project for each systematic review topic and publication organized with clear subfolders

      • data – contains data for our living review

      • code – contains code for our living reviews (analysis script)

      • outputs – contains outputs for our living reviews (tables, dashboards, etc.)

    • Each GitHub project is linked to OSF, and each publication subfolder or project is associated with a specific data snapshot and separate component in OSF

  • Sharing Guidelines

    • We follow American Economic Association’s guidance for sharing a data and code replication package following computational reproducibility standards (e.g., clear documentation and a README)

    • For living reviews, we maintain and update dashboards and documentation as needed to reflect new data

  • Public Reporting

    • Publicly accessible research products are hosted on our HEDCO Institute website and OSF page

    • Living technical reports are hosted on GitHub and updated as new data is available

    • Dashboards are deployed through shinyapps.io and hosted on our website